Officer’s Responsibilities

President

• Term in office one year.

• Preside at all EPIC meetings.

• Represent the local organization at meetings of other organizations.

• Appoint standing committee chairpersons (except Nominating Committee).

• Appoint and terminate special committees (except Nominating Committee).

• Be ex-officio member of all committees (except for Nominating Committee).

• Preside at all board meetings of the non-profit association.

• Rotate to the Board of Directors after term in office for one year.

• Monitor website email account.

President-Elect

• Term in office one year.

• Perform the duties of the president in the absence of the president.

• Perform such duties as may be delegated by the president.

• Assume the office of president after the term in office has been served.

• Be a member of the Board of Directors.

• Monitor the website email account.

Secretary

• Term in office two years.

• Record and preserve the minutes of all meetings of EPIC, including the Board of Directors meetings.

• Serve on the Board of Directors.  

• Preserve the correspondence, reports, records, and archives in a permanent file.

• Print copies of the monthly meeting agenda.

• Provide minutes of meeting and the number of attendees to the website.

• Serve on the Nominating Committee and assist with ballot preparation.

• Send out thank you cards to the monthly speakers as well as vendors that assist with the monthly EPIC meeting and annual conference.

Treasurer

• Term of office two years.

• Oversee all funds.

• Keep a record of all receipts and disbursements.

• Provide the membership chairperson with a list of all paid memberships, (e.g., before election cycle and after annual conference).

• Submit records to the Board of Directors quarterly for review.

• Conduct an annual audit of the treasury of EPIC.

• Submit tax-exempt status as required by law every 3 years.  To submit tax-exempt status, please complete the online e-postcard for Form 990-N which can be located on the IRS website.

• Verify and IRS tax status code and compliance.

Board of Directors

• The governing body of this non-profit association shall be the Board of Directors who have the following responsibilities:

  • Facilitate the business and financial affairs of the association by making recommendations to the membership;

  • Establish a yearly budget utilizing committee annual reports as guidelines;

  • Foster growth and development of this organization;

  • Review committee reports;

  • Fill all vacancies of unexpired terms on the Board of Directors or elected officers with the exception of the president.  If, however, the offices of 2 (two) elected members of the board are simultaneously vacant, a special election will be held to fill the vacancies;

  • Review and provide a hearing in disciplinary action.

  • Review/Revise the Bylaws

  • The elected board members shall serve three years and there shall be a total of three elected/appointed members serving at all times.